Digital procedure management system - Create and maintain an up-to-date digital procedural library that is readily available across the organisation

The digital management system is used to digitize and store all procedures required across your organization. Digital procedures can be assigned to those positions involved, ensuring easy access for resources responsible or required in a procedure.

Similar to our training and competence systems, the digital procedure management system allows real-time tracking verifying procedures have been read, and acknowledges they were understood. Verification can be achieved through e-learning linked to the individual procedures, ensuring sufficient knowledge demonstrated before approval to proceed.

The digital procedure management system is fully compatible with our suite of applications. If deployed alongside the compliance and/or competence systems, an integrated view and management capability are available towards all three aspects of the workforce readiness (certification, competence and procedures/work instructions).

• Creates and maintains an up-to-date digital procedural library that is readily available across the organisation
• Ensures people have access to the up-to-date latest procedures
• Tracks and verifies whether procedures have been reviewed and understood
• Immediate deployment of new and updated procedures
• Simple process to gather feedback on procedures ensuring continual best practice applied
• Continuously improves operational efficiency

Key features

• Clearly defined roles and responsibilities per procedural step for everyone involved
• Procedure knowledge requirements can be defined in job role and/or location matrices in line with competency, qualification and certification matrices
• All individual tasks and sub-tasks detailed and readily available during training or execution
• Includes all related safety rules (if in a document) as required per job role/location
• Able to track execution of procedures in real time and analyses and optimises performance
• Identifies best practices and makes sure they are rolled out across the organisation
• Filters capabilities to ensure the same sub-procedure can be applied to different situations and circumstances
• Links e-learning and Q&As to verify the procedure was understood
• Makes sure your employees have access to relevant (safety critical) procedures at their fingertips at the right time at the right place
• Customisable reporting and dashboarding tools

How do I get started?

• Arrange a discussion with our experienced consultancy team for an overview what the right path is for your business
• We will digitise and load all relevant standard operating procedures in the system
• We can support with reviews and improvements to existing procedure quality
• Our structured project approach will guide you through the digitisation of your procedures with minimal impact on day-to-day business
• Our SMEs can review material ensuring unambiguous procedures (e.g. simplified technical English (ASD-STE1000))
• We can create e-learning and Q&As required for checking correct understanding of the procedures