Control of work - The glue that holds work control procedures together

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Our control of work application, WorkSafe®, supports organisations that operate in potentially hazardous work environments in safety critical industries.

Fully integrated control of work system

WorkSafe® is an Integrated Safe System of Work (ISSoW) product, the glue that holds many work control procedures together – from risk assessments to permit to work, energy isolations, confined space entry and lifting operations. Being entirely configurable ensures the system can be installed to meet the unique requirements of any company or site.

WorkSafe® was conceived, developed, and created by people who have a passion for simple yet robust work control systems: experienced oil and gas industry figures, such as operations, maintenance and safety professionals. People who understand what work control systems should achieve, and how they can really make a difference at the operational front line.

Increases compliance

WorkSafe® complies with the UK HSE guidance criteria, HSG 250: guidance on permit to work systems – a guide for the petroleum, chemical and allied industries and also HSG 253: the safe isolation of plant and equipment.

Flexible and adaptable

WorkSafe® is highly flexible and with hundreds of configurable elements, the look and feel of the system can be set up to what works for your individual needs, and before it is implemented. Once installed, you can use the administration module directly to customise WorkSafe® whether allowing an area to cancel a permit or adding a new piece of equipment to the facility with corresponding isolation points, it can all be managed within the system with the correct approval levels. The system can be kept up to date easily on a daily basis directly by you without software upgrades and changes.

WorkSafe’s® flexibility and configurability mean you manage your work in the way that suits you best. And as circumstances change, you adjust WorkSafe® to ensure it continues to meet your operational needs.

Easy-to-use, methodical and effective, intuitive system

The simple user interface and intuitive design philosophy mean users simply need to be able to use a mouse and a keyboard to operate the WorkSafe® software, no advance expertise is required; only your system administrators will have this.

A built-in workflow ‘walks’ user through the process, no second guessing and no need to consider the next steps. WorkSafe® tells them on screen what their options are, and only allows them to select only their relevant options, ensuring that your potentially hazardous work is better controlled by people that fully understand what they can, and cannot, do.

Improves safety

WorkSafe® focuses on the thought processes of controlling potentially hazardous activities not on the paperwork. Wasted time on writing out the tags can be replaced by automatic planning and preparation of tags utilising data collected from a completed isolation certificate. Once an isolation scheme has been developed, it can be saved and used time after time, with every form and tag prepared and printed out automatically from the information saved.

The change in operational mindset; the benefits of repeatability from one job to the next; the time saved by automating tedious preparation activities; the positive changes it introduces to your workplace environment: all help to reduce your risk from potentially hazardous work and drive a reduction in incidents.

WorkSafe®  provides the foundation upon which a true step change in safety performance can be built, for any company and any site.

Reduces operating costs

WorkSafe® cuts your operating costs. The need for form filling and paperwork is replaced with productive time completing maintenance jobs, an efficient and effective operational environment that can improve your overall business performance.

Multi-language

A workforce may contain multiple nationalities all of which share a common language, but some people may prefer their first language for safety critical information. The WorkSafe® software allows your users to toggle between languages simply by clicking on the relevant country flag. Printed outputs, such as risk assessments, permits, and certificates, can be produced in any of the languages available. It is a feature that promotes positive engagement with the system and enhances safety.

We can configure WorkSafe® to have as many additional languages as you need, ensuring you have the best possible system for communicating safety requirements to your multi-language workforce.

Our control of work system which has been developed following a unique collaboration between subject matter experts and a dedicated software team, using the latest programming techniques for development. 

The modules in WorkSafe® include:

• Task Risk Assessment (TRA) module enables clients to identify hazards and implement controls to ensure residual risk As Low as Reasonably Practicable (ALARP)
• Permit to work is a formal recorded process used to control work which is identified as potentially hazardous and can be provided as a paper-based or electronic solution
• Energy Isolations module ensures that hazardous equipment is properly isolated and not able to be started up again prior to the completion of maintenance or servicing work
• Operational Risk Assessment (ORA) ensures that robust arrangements are in place to identify and evaluate major accident hazards
• Conflict Manager allows privileged system users to avoid conflicting work activities by moving work to a more suitable time
• Graphical Planner provides a multi-level visual overview of permit and non-permit maintenance work to assist with planning work to be undertaken and to minimise conflicts

Get in touch and our team will guide you through the various steps required to understand your requirements and provide recommendations on the most appropriate configurations, modules that would benefit your organisation, however as an outline the following comes as standard with WorkSafe®:

First phase - Understand your needs and requirements
The first phase involves formalising our understanding of your requirements, producing a gap analysis report that demonstrates that we understand them, and our recommended changes in order to achieve these.  It is the gap analysis that forms the basis for the project execution plan.

Second phase - System development/configuration phase
If there are no software changes required, WorkSafe® can then progress to the configuration phase which can be a relatively quick phase. If software customisation is required through adding additional functionality or features, then this will form part of the project execution plan ensuring maximum visibility of all aspects of the project from start to finish.

Third phase - Data gathering
During the first phase, we ascertain what systems WorkSafe® will need to interact with, thereafter as part of the project execution plan we factor in the customisation of system interconnectivity, information that needs to be shared and so on, our team of specialists will work with your IT teams to gather all relevant information to ensure that users benefit from a standardised approach using the system, using an agreed set of data that provides uniformity and consistency throughout the business.

Fourth phase - Sandpit phase
Once the system is programmed/tested/configured and real data is uploaded, users are in a position where they can use WorkSafe® in conjunction with our staff supporting this phase. This ensures WorkSafe® meets the needs of the organisation.

Fifth phase - Pilot phase
A pilot phase may be relevant to you organisation, and, if required, included within the project execution plan.

Sixth phase - Final acceptance
At this stage WorkSafe® has been through all of the required phases and is ready to install within a cloud-based or intranet-based environment.

Training
WorkSafe® is complemented by a comprehensive training programme that is adaptable to suit every combination of configuration options. Training is provided at the appropriate level for the different roles in your organisation and can be supported by competence assessments using your facility data to verify individual capability in the application of WorkSafe® to real-life work activities.

We can also provide a complete training management system to record all training events for all personnel in a central database.

Go-live
The process of go-live should be a formality with the preceding stages being successfully completed, but we are right there to support you through the formal transition process.

On-going support
All software needs to be kept up to date. Our support team provides your IT people with updates as and when required. They are also there to respond when you need technical support.

We recognise that you are running a facility that cannot stop simply because some software or hardware problem has become apparent. We have a range of support options to suit your requirements.

As well as software support, we provide systems consultancy services to help you update your WorkSafe® procedure.